These Terms & Conditions apply to all pitch bookings at Colets. By booking with us, you’re agreeing to the following:

All bookings remain provisional until confirmed by Colets.
A signed Hire Agreement must be completed and returned before your first session.
Prices are set out in the Hire Agreement and vary depending on pitch size, format, duration, and day of the week.

One-off bookings – You’ll receive an invoice after your booking, which must be paid within 30 days.
Regular/long-term bookings – Invoices will be sent monthly, covering all sessions in that month, and must be paid within 30 days.
Please note: late payment may result in future bookings being suspended and/or additional charges.

Cancellations must be made at least 48 hours in advance.
Bookings cancelled with less than 48 hours’ notice will be charged in full.
In exceptional circumstances (e.g. severe weather, maintenance, or safety issues), Colets may cancel bookings. Where possible, we’ll offer an alternative slot; otherwise, no charge will apply.

Pitches can only be used for football, rugby, cricket, or other activities agreed in advance with Colets.
Included in hire:
- Changing rooms, showers, toilets, and access to Basil’s Bar.
- 11-a-side goals on Football Pitch 1 and Pitch 2.
- Standard set-up for cricket and rugby pitches.
Please note: equipment such as balls, bibs, cones, and training aids are not provided unless agreed beforehand.
Studded boots/shoes must not be worn inside indoor facilities, including changing rooms, toilets, the balcony, or Basil’s Bar.

On the day of hire, the team captain or organiser must check in at Main Reception before play and sign in on behalf of the group.

The hirer is responsible for the behaviour and safety of all players, coaches, officials, and spectators.
Abusive, antisocial, or unsafe behaviour will not be tolerated and may result in termination of the booking without refund.
All participants must wear appropriate footwear and use suitable equipment.

The hirer is responsible for any damage caused to pitches, equipment, or facilities during the booking.
Additional charges may apply for repairs, replacements, or extra cleaning.

Use of Colets facilities is at the hirer’s and participants’ own risk.
Colets cannot accept liability for personal injury, loss, or damage to personal belongings, except where caused by our negligence.
Teams are encouraged to arrange their own insurance.

Colets will not be held responsible for disruption, cancellation, or non-availability caused by events beyond our reasonable control (such as severe weather, power failures, or government restrictions).

By confirming your booking, you accept these Terms & Conditions and agree to return the signed Hire Agreement before your first use.